REGISTERED NO. D- (DN) - 128
The Gazette of India
Published By
Authority
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No. 32 New Delhi, sATURday, August
8, 1987/(SRAVANA 17,1909)
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Separate
paging is given to this Part in order in order that it may be filed as a
separate Compilation.
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[PART III-SECTION 4]
[Miscellaneous Notifications Including
Notifications, Orders,
Advertisements and Notices issued by Statutory
Bodies]
NOTIFICATION
Ministry
of Human Resource Development
Department of
Culture
Rampur Raza
Library Board, Rampur
(Uttar Pradesh)
Rampur - 244901, the 15th July, 1987
No. F.8 - 4/RRL/84 In
exercise of the powers conferred by section 28 of the Rampur Raza Library Act,
1975 (22 of 1975), hereinafter referred to as the said Act, the Rampur Raza
Library Board, with the previous approval of the Central Government, hereby
makes the following regulations, namely:
1- Short title and
commencement:
(1) These regulations may be called the Rampur Raza Library
(Administration) Regulations, 1987.
(2) They shall come into force on the date of their publication
in
the official Gazette.
2- Powers
and functions of the Chairman/Vice Chairman : (1) The Chairman or in his
absence the Vice Chairman may, by general or special order in writing under
section 24 of the said Act direct that all or any of the functions or duties
enjoined upon the Board, may be exercised or discharged also by any Member or
Officer of the Board specified in this behalf in the order. Such orders will be
subject to ratification at the subsequent meeting of the Board.
3- Powers
and functions of the Officers of the Board:-
The Officers of the Board shall perform their
duties under the supervision and control of the Board and shall have the
following powers and functions, namely;
(1) Subject to any
direction that may be given by the Board, the Director
shall be the principal executive and controlling
officer of the Library and shall be responsible for the proper administration
of the Library.
(2) The
Director shall prescribe duties of all the officers and staff of the Library
and shall exercise such supervision and disciplinary control as may be
necessary for smooth working of the Library and shall sanction all kinds of
leave as may be admissible under the regulations.
(3) Te Director shall pass
orders regarding confirmation, crossing of
efficiency bar, reward, punishment etc. in respect
of clerical and other subordinate staff.
(4) The
Director shall coordinate and exercise general supervision over all research
and other activities of the Library and provide all possible facilities to the
visitors and research scholars for their study in the reading room of the
Library.
(5) The
Director shall get:
(a)
the bills prepared for various items of expenditure.
(b)
compile the monthly and annual accounts and
(c)
maintain all accounts and matters pertaining there to.
4- Budget:
The Director shall submit to the Chairman or in his absence to the Vice
Chairman in the form prescribed by the Central Government and showing therein
the estimated receipts and expenditure and the sums which would be required
from the Central Government during that financial year and the budget estimates
for the next financial year by the second week of July in each financial year
so as to enable the Board to consider the same and submit it for the approval
of the Central Government on or before the 1st. day of August.
5- Accounts
and Audit: (1) Primary accounts of the Board shall be maintained in
registers in the prescribed forms as listed below:
(a) Cash,
(b) Subscription
(c) Maintenance
of grant of the Central Government.
(d) Maintenance
of grant of the State Government.
(e) Contribution
from other sources.
(f) Other
receipts namely sale of catalogue, publication etc.
(g) Pay
of officers and establishment.
(h) Traveling
and other allowances.
(i) Stock
of cheque books.
(j) Other
charges, such as contingencies, leave salaries etc.
(k) Contributory
provident Fund Accounts of the employees.
(l) Securities
and other Capital Investment
(m) Stock
of receipts books
(n) Stock
of furniture and office equipments
(o) Stock
of Stationery
(p) Stock
of publications
(q) Library’s
land and building register
(r) Library’s
Accession Register
(s) Stock
of printed books, manuscripts, paintings and other acquisitions of the Library,
(t) Miscellaneous
stocks
(u) Other
forms prescribed from time to time by the Board
(2) The
accounts and transactions for each month shall be compiled in a monthly
abstract of receipt and payments under the prescribed heads of account. The
monthly abstract shall show the figures for the current month as well as
progressive totals to the end of the month.
(3) As
soon as practicable after the accounts for a given year are closed, but not
later than the end of June, the Director / Member Secretary shall get compiled
annual accounts for the preceding year of the Board’s fund showing:
(a) receipt and payment accounts
(b) income and expenditure accounts, and
(c) balance sheet and capital account
(4) The
Director shall draw and disburse all expenditure and shall keep accounts of
receipts and payments. He shall see that proper vouchers are produced for all
the disbursements and that they are cancelled so that they can not be used
again. Vouchers shall be kept for three years and then destroyed.
(5) All
moneys received on behalf of the Board shall be credited with the State Bank of
India, Rampur, However, an imprest money not exceeding Rs. 500/- (Rupees five
hundred only) may be kept by the office of the Director for meeting contingent
expenses.
(6) The
annual accounts of the Board as certified by Comptroller and Auditor General of
India or any other person appointed by him in his behalf together with the
audit report thereon shall be considered and adopted by the Board before the
same is forwarded to the Central Government for laying before each House of
Parliament as required under Sub section (4) of section 21 of the said Act.
6. Exercise
of powers and functions of the Director in the event of the post being vacant
In
the event of the post of Director being vacant, the Chairman or in his absence
the Vice Chairman may authorize in writing, under section 24 of the said Act,
that a Member and an Officer of the Board may exercise or discharge all or any
of the powers or duties of the Director, as specified in the order subject to
ratification at the subsequent meeting of the Board.
(Rejendra
Kumar)
Collector and
District Magistrate, Rampur
Ex officio
Member, Rampur Raza Library Board