GOVERNMENT OF INDIA

Ministry of Human Resource Development

(Department of Culture)

Rampur Raza Library Board, Rampur

(Uttar Pradesh)

Rampur Raza Library Board

(Delegation of Financial Powers)

Regulations , 1988

Published at Pages 1863 to 1865 in Part III - Section 4 of the

Gazette of India for the week ending August 6, 1988

(SARAVANA 15,1910)

MINISTRY OF HUMAN RESOURCE DEVELOPMENT

DEPARTMENT OF CULTURE

RAMPUR RAZA LIBRARY BOARD, RAMPUR

( UTTAR YRADESH )

NOTIFICATION

Rampur-244901,

Dated : 28th June,1988

No. F, 8-4/RRL/84 In exercise of the powers conferred by section 28 of the Rampur Raza Library Act, 1975 (22 of 1975), the Rampur Raza Library Board, with the previous approval of the Central Government, hereby makes the following regulations, namely:-

1- Short title and commencement:

(i) These regulations may be called the Rampur Raza Library

Board (Delegation of Financial Powers) Regulations, 1988

(ii) They shall come into force on the date of their publication in

the Official Gazette.

2- Definition:

In these regulations, unless the context otherwise requires:

(a) "Act" means the Rampur Raza Library Act, 1975 (22 of 1975)

(b) "appropriation" means the assignment to meet specified

expenditure of funds included in a primary unit of

appropriation;

(c) "non-recurring expenditure" means the expenditure other than

recurring expenditure;

(d) "re-appropriation" means the transfer of funds from one

primary unit of appropriation to another such unit;

(e) "recurring expenditure" means the expenditure which is

incurred at periodical intervals, and

(f) "subordinate authority" means an authority which is

subordinate to the Board and will be defined by the Board on

each occasion.

3- General limitations on powers to sanction expenditure:

(i) It is a primary condition of the exercise of all financial powers

that the Board's revenue may be spent only on legitimate

objects of the Board.

(ii) A subordinate authority may sanction expenditure or advances

out of Board's funds in those cases only in which it is authorized to do by any general or special order of the Board.

(iii) Nothing contained in sub-regulation (ii) shall empower any

subordinate authority to sanction, without the previous approval of the Board, any expenditure which involves the introduction of a new principle or practice likely to lead to increased expenditure in future.

(iv) The exercise of the power by a subordinate authority to sanction expenditure is subject to the observance of any general or special direction which the Board may issue from time to time.

4- Residuary financial powers:

The financial powers of the Board which have not been delegated to a subordinate authority shall vest in the Board.

5- Effect of sanction:

(i) No expenditure shall be incurred against sanction unless funds are made available to meet the expenditure by valid appropriation or re appropriation.

(ii) A sanction to recurring expenditure becomes operative when funds to meet the expenditure of the first year are made available by valid appropriation or re-appropriation and remains effective for each subsequent year-subject to appropriation in such years and subject also to such conditions of sanction as may be imposed.

6- Appropriation and re-appropriation-general restrictions:

(i) Funds shall not be appropriated or re-appropriated to meet expenditure on an item which has not been sanctioned by an authority competent to sanction it.

(ii) Funds shall not be appropriated or re-appropriated to meet expenditure on a new service not approved by the Board.

7- Creation of posts:

(i) The Board may create posts, both of temporary and permanent nature in Group 'B' 'C' and 'D' services and in Group 'A' services carrying prescribed scales of pay the maximum of which does not exceed Rs. 4,500 per menses.

Provided that not post shall be created, unless-

(a) there exists under the Board a post of similar character on a scale of pay which has been approved by the Board;

(b) funds to meet the cost of the post, if temporary, can be found by valid appropriation or re-appropriation from within the provision placed at the disposal of the authority concerned;

(c) the ban orders issued by the Central Government from time to time on creation of posts are fully observed.

Not withstanding anything contained in sub-regulation (1), the Board may create a post of Officer on Special Duty in the grade of Under Secretary/Deputy Secretary etc. to the Government of India or on such terms and conditions as it may deem fit to enable it to efficiently perform its functions under the Act.

8- Abolition of posts:

The Board may abolish posts which it is competent to create.

9- Powers of Subordinate Authority:

Subject to provisions of these regulations, duly authorized subordinate

authority shall, in relation to appropriation and re-appropriation, incurring of contingent expenditure, incurring of expenditure on repair/renovations of building, entertainment, write off of losses, exercise the powers specified in the Schedules I, II and III.

10- Deposit of Funds of the Library:

All the grants received towards maintenance of the Library under plan and non-plan schemes shall be kept in the current account of the Library, subject to a maximum limit of Rs. 3.00 lakhs at any time. All grants available with the library at any time beyond Rs. 3.00 lakhs shall be kept in short term fixed deposit or saving bank account in a nationalized bank, whichever is benefi cial to the library. The interest earned on such investments shall be separately exhibited under receipts in the accounts of library.

(Rajendra Kumar)

Collector and District Magistrate, Rampur

ex-officio Member, Rampur Raza Library Board

DELEGATION OF POWERS TO SUBORDINATE AUTHORITY

SCHEDULE - 1

POWERS OF APPROPRIATION, RE-APPROPRIATION AND

INCURRING MISCELLANEOUS EXPENDITURE

(See regulations 6 and 9)

SL. ITEM EXTENT OF POWERS

No.

1- Appropriation Full powers subject to budget provision

2- Re-appropriation Rs. 5,000 in each case

Note : Re-appropriation of funds from Plan to Non-Plan is not permissible.

3- Entertainment (light (i) Recurring

refreshment) Rs. 200 per annum

(ii) Non-recurring

Rs. 1,000 per annum

SCHEDULE - II

Powers of Incurring Contingent Expenditure

(See regulation 9)

Subject to availability of funds, the subordinate authority shall, in the matter of incurring contingent expenditure, have the powers specified below against each item:

1- Recurring Rs. 5,000 in each case

2- Non-recurring Rs. 10,000 in each case

3- Conveyance hire 1- For local journeys

The conveyance hire charges actu-

ally paid may be reimbursed to an

employee provided the place visited

on official duty is not less than one

kilometer and is within a radius of

8 kilometers from his headquarter,

if official conveyance is not

available.

2- For journeys during halts on tours

Employees on tours may claim con-

veyance hire when they move out on

duty form the place which is

regarded as their temporary

headquarters at the rate of mileage allowance admissible under T.A. Rules.

4- Electric, water charges, Full powers

fixtures, office furniture,

freight and demurrage charges.

5- Legal charges

(i) Fees to advocate and Full powers in suits, writ petitions

miscellaneous charges against the Board provided the

Chairman/Vice Chairman/Board

decide to defend the cases.

(ii) other legal charges Full powers in the institution of suit

or prosecution provided the Chair-

man/Vice Chairman/Board decide to

take such action.

6- Library's buildings & gardens

(i) Petty works and ordinary Rs. 5,000 in each case.

repairs.

(ii) Extensive repairs and Full powers subject to works being

renovations carried out through Central/State

P.W.D., approval of estimates by the

Board and availability of budget pro-

vision.

7- Telephone, telegram, postal Full powers.

charges and commission on money

orders

8- Printing binding and publications Full powers.

9- Repairs to machinery and Full powers.

equipment.

10- Staff paid from contingencies Full powers.

11- Local purchase of stationery, Full powers.

rubber stamps and office seals.

12- Stores & equipment.

(i) Stores required Full powers

for petty work

(ii) All office equipments Full powers

including typewriters,

intercom equipment,

calculators, electric stencil

cutters, dictaphones,

tape-recorders, photocopiers,

copying machines, franking

machines, addressographs,

filing and indexing systems

etc. excluding computers of

all kinds.

13- Supply of livery to Group 'D' Full powers subject to observe of

staff and washing allowance. scale, frequency and maximum

limits for the cost of each article laid

down for Central Government

employees of comparable status.

14- Hire of furniture, microphones, Full powers.

fans, lights etc. for symposiums

and official functions.

SCHEDULE-III

POWERS TO WRITE OFF LOSSES

(See regulation 9)

The powers specified in this Schedule may be exercised by the subordinate authority provided that:

(a) the loss does not disclose a defect in security procedure;

(b) there has not been any serious negligence on the part of any employee which may call for disciplinary action by a higher authority;

(c) Instructions of the Central Government are fully observed before writing off the losses.

1- Irrecoverable losses of Rs. 500 for losses or of public

stores or of public money. money not due to theft, fraud

or negligence.

2- Loss of revenue or irrecoverable Rs. 500 in each case of loss

loans and advances. of irrecoverable nature.

3- Overpayments to employees Rs. 100 in each where the

(either disallowed by Audit amount has been drawn

or otherwise) by the employee concerned

under a reasonable belief that

he was entitled to it and in the

opinion of the aforesaid authority;

(a) recovery will cause undue

hardship;

(b) recovery is impossible to effect.

4- Overpayments made by Full powers save in cases

a competent authority where it is held that the competent

authority has deliberately made

payment to an employee or an

outside agency/person which

was not due, the amount

of over-payment shall be re-

coverable from the authority

concerned in case it is

impossible to recover it from

the authority concerned in case

it is impossible to recover it

from the employee/outside

agency or person who have

received such payment.

(Rajendra Kumar)

Collector and District Magistrate, Rampur

ex-officio Member, Rampur Raza Library Board